About the position

The Department Coordinator will support the Project Controls Department, working independently to perform a wide range of complex and confidential administrative and clerical duties. The Coordinator will be responsible for developing a variety of reports and troubleshooting data issues as they occur, anticipate and resolve problems, update supervisor on status of projects and will help develop/analyses reports with SQL and PowerBI. Additionally, the Coordinator will support initiatives for data integrity and normalization, training end-users on new reports and dashboards, and provide technical expertise in data storage structures, data mining, and data cleansing. Kiewit Engineering Group, Inc is a full-service consulting and engineering firm serving the infrastructure and engineering markets. Our combined staff of more than 3,000 engineers and design professionals have expertise that spans all major engineering disciplines to serve transportation, power, water/wastewater, mining, building, and oil, gas & chemical markets. Backed by 140 years of construction experience, our construction-driven engineering focuses on constructability and safety in the earliest phases of projects to ensure on-time and on-budget project delivery. This position is based at 8900 Renner Blvd., Lenexa, KS 66219, with a flexible hybrid schedule.

Responsibilities

• Develop, publish, and analyze project controls reports weekly
• Assist with Travel Arrangements for Dept Managers/Employees as needed.
• Assist with Weekly/Monthly Expenses for Dept Managers/Employees as needed;
• Assist with Monthly Project Controls Mass Meetings
• Quarterly Team building/Volunteering Event
• Quarterly coordination of small group outings for Team Leader groups (7 groups)
• Onboarding as needed. (IT, Badge, Access, Intro, Tours etc.)
• Monthly I-9’s for PowerHub
• Weekly Project Process Set Up meeting.
• Maintain Action Items & Notes
• Maintain KPC Standards Overhaul by dept.
• Maintain the Project Controls SharePoint Homepage.
• Weekly review of Project Controls Contract workers time and approve invoices.
• Weekly Review of Project Controls Labor and Non-Labor charges.
• Swag orders for Dept and or internal groups as needed.
• Mailing needs for project staff.
• Yielding any IT/HR needs for the Dept as needed.
• Maintaining our Dept Org Chart.
• Creation of PTR Accounts as needed.
• Solar Mapping as needed.
• AD Group Management
• Management of Project Controls Meeting Calendar

Requirements

• Prior administrative support experience preferred
• A bachelor's or associate’s degree related to the role preferred
• Strong written and verbal communication skills
• Strong expertise in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Solid skills with peripheral technology such as printers, digital cameras, and scanners, as well as willingness to learn additional software.
• Previous track record of successfully meeting deadlines and project expectations
• Ability to work with people at all levels of the organization, including senior leadership, as needed
• Outstanding attention to detail and strong organizational skills
• Ability to maintain strict confidentiality of important, sensitive information and materials
• Enthusiastic team player with an interest in helping the team stay connected and working effectively together
• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment.
• Perform work safely and effectively.
• Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines.
• Work overtime and weekends as required.
• May work at various different locations and conditions may vary.

Benefits

• top-tier medical, dental and vision plans covering eligible employees and dependents
• voluntary wellness and employee assistance programs
• life insurance
• disability
• retirement plans with matching
• generous paid time off