Planix Projects - Operations Manager

Other Jobs To Apply

<p>This is a remote position.</p> <p><b>?</b><b> Operations & Proposals Manager (AI-Driven | Remote | Full-Time)</b><br></p> <p><b>?</b><b> 100% Remote | </b><b>⏰</b><b> Morning Shift | </b><b>?</b><b> 11 AUD/hour</b><br></p> <p> <br></p> <p>We’re looking for a sharp, systems-driven professional who thrives on structure, efficiency, and innovation. This is not your typical admin or marketing role—this is for someone who wants to <b>own how a business operates from the inside out</b>.<br></p> <p> <br></p> <p>If you’re highly organized, tech-savvy, and excited about using AI to scale processes, you’ll fit right in.<br></p> <p> <br></p> <p><b>What You’ll Own</b><br></p> <p> <br></p> <p>You will be the backbone of the business operations—designing, optimizing, and running the systems that keep everything moving smoothly.<br></p> <p> <br></p> <p><b>?</b><b> Operations & Systems</b><br></p> <ul> <li>Own and continuously improve business systems, SOPs, and workflows<br></li> <li>Establish a strong daily/weekly operating rhythm across teams<br></li> <li>Drive efficiency across estimating, delivery, finance, and client management<br></li> </ul> <p><b> </b><br></p> <p><b>?</b><b> Bids & Proposals</b><br></p> <ul> <li>Lead the full proposal lifecycle—from qualification to submission and review<br></li> <li>Prepare capability statements, pricing inputs, and high-quality proposals<br></li> <li>Maintain and build a strong proposal/content library (case studies, CVs, templates)<br></li> </ul> <p><b> </b><br></p> <p><b>?</b><b> Marketing Operations</b><br></p> <ul> <li>Manage website updates, LinkedIn, and content calendar<br></li> <li>Oversee EDM campaigns and marketing collateral<br></li> <li>Track and report on pipeline and marketing performance<br></li> </ul> <p><b> </b><br></p> <p><b>⚙️</b><b> Tech & Automation</b><br></p> <ul> <li>Set up and manage tools: CRM, project management, e-sign, reporting dashboards<br></li> <li>Champion an <b>AI-first approach</b> using tools like ChatGPT and Claude<br></li> <li>Build workflows for proposal drafting, research, QA, and knowledge management<br></li> </ul> <p><b> </b><br></p> <p><b>?</b><b> Data & Reporting</b><br></p> <ul> <li>Build dashboards using tools like Power BI, Looker, or CRMs like Pipedrive<br></li> <li>Track key metrics: pipeline, win rate, utilization, and margins<br></li> </ul> <p> <br></p> <p><b>?</b><b> KPIs You’ll Drive</b><br></p> <ul> <li>Bid win rate<br></li> <li>Proposal turnaround time<br></li> <li>% of processes documented and automated<br></li> <li>Marketing-qualified leads (MQLs)<br></li> <li>Operating margin improvement<br></li> </ul> <p> <br></p> <p><b>✅</b><b> What We’re Looking For</b><br></p> <ul> <li>Strong experience in operations, proposals, marketing ops, or similar roles<br></li> <li>Highly systems-oriented—loves building structure and improving workflows<br></li> <li>Tech-savvy and confident in learning new tools quickly<br></li> <li>Experience with CRM, dashboards, and automation tools<br></li> <li>Solid understanding (and hands-on use) of AI tools and workflows<br></li> <li>Detail-oriented with strong written communication skills<br></li> </ul> <p> <br></p> <p><b>?</b><b> Why Join Us?</b><br></p> <ul> <li>Fully remote—work from anywhere<br></li> <li>Stable full-time role with consistent schedule (morning shift)<br></li> <li>High-impact position—you’ll shape how the business runs<br></li> <li>Work with modern tools and cutting-edge AI systems<br></li> <li>Opportunity to grow into a senior leadership role<br></li> </ul> <p> <br></p> <p>If you’re the type who sees messy systems and immediately thinks, <i>“I can fix that,”</i>—we want to hear from you.<br></p> <p> <br></p> <p>? Apply now and help us build a smarter, more efficient, AI-powered business.<br></p> <p> <br></p> <p> <br></p> <p> <br></p> <br> <br>

Back to blog

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...