Expected Salary:
Competitive remuneration in MYR4,500 – 6,000 per month commensurate with experience
About the company
Our client. Savvy Dentist, is a dental practice management business that supports high-performing dentists to create greater freedom of time, choice, and financial results. Founded by Dr Jesse
Green, Savvy Dentist combines coaching, proven systems, practical business tools, and a like-
minded community to help dental practice owners grow stronger, more profitable practices.
The team brings together deep experience in dentistry, business coaching, leadership, operations,
and client success. Savvy Dentist exists to help modern dental practices move beyond outdated business models and build scalable, high-performing businesses with structure, accountability, and real-world support.
About the job The primary purpose of this Executive Assistant / Virtual Assistant role is to provide proactive, high-
trust support to Dr Jesse Green and the Savvy Dentist leadership team. This is a full-time remote contractor role for someone based in Malaysia who can work in alignment with Australian business hours and confidently operate in a fast-moving, high-accountability environment.
This role is designed to reduce founder workload, improve operational cadence, and keep priorities moving. You will own administration, scheduling, coordination, follow-through, and task management across day-to-day activities and key projects. You will report day-to-day to Rae
Stewart, with Dr Jesse Green setting priorities and final approvals.
Savvy Dentist is looking for someone who is responsive, organised, discreet, highly capable with systems, and comfortable working independently with minimal supervision. You will be trusted to anticipate needs, close loops, and help the leadership team stay focused on the work that matters most.
About You To succeed in this EA/VA role, we expect you to bring the following attributes, experience, and strengths:
Personal Attributes:
- High initiative and independent problem-solving. You notice what needs to be done and take
action without waiting for step-by-step direction.
- Strong organisational ability with the discipline to prioritise effectively, manage competing
demands, and meet deadlines consistently.
- Excellent written communication and professional judgement, with the ability to represent the
founder and business appropriately in messages and documentation.
- A calm, solutions-focused mindset with strong follow-through and the ability to adapt when
priorities shift.
- Discretion, trustworthiness, and maturity in handling confidential information and sensitive
business matters.
- A process-minded approach with a genuine interest in improving workflows, creating clarity,
and reducing operational risk.
Professional Competencies
- Advanced proficiency in Microsoft 365, especially Outlook, Word, Excel, PowerPoint,
Sharepoint, Planner, Projects and Teams.
- Experience with calendar management, inbox triage, meeting coordination, action tracking, and
executive administration.
- Confidence preparing professional documents, templates, summaries, reports, and follow-up
notes with a high level of accuracy.
- Ability to work within structured systems and maintain document control, naming conventions,
and clean administrative records.
- Comfort using CRM and workflow tools such as GoHighLevel, and call platforms such as Aircall
or similar tools.
- Strong English communication skills, both written and spoken, suitable for professional
communication with Australian stakeholders.
Key Responsibilities
Your responsibilities will span executive support, administration, coordination, systems support,
and secure remote work practices. Key areas of ownership include:
Executive Support
- Manage Dr Jesse Green’s calendar end-to-end, including scheduling, confirmations, meeting
preparation, time-boxing, and conflict resolution.
- Own inbox and message triage where delegated, including drafting replies, flagging decisions,
tracking follow-ups, and maintaining a clear “waiting on” list.
- Prepare meeting agendas, capture action-focused notes, and drive follow-through by tracking
owners, due dates, and reminders.
- Coordinate travel arrangements and itineraries when required.
Administration & Coordination
- Create and maintain operating documents, templates, checklists, and administrative records
within the approved Microsoft environment.
